Centre for Movement // 2FD Studios

Terms & Conditions

General Principles

Above all, we want everyone who uses the studios to have a safe and enjoyable experience.

When using the studio at 2FD the Hirer will:

· Only use the studio as agreed in the hire agreement for dance classes/groups/ rehearsals/auditions/performance/conference run by the Hirer

· Ensure that their participants do not wear outdoor shoes, heeled shoes or black soled trainers in the studios. Tap shoes may only be worn in Studio 2.

· Ensure that their participants do not take food or drink except bottled water into the studio

· Ask participants to arrive no more than 15 minutes before the start of the session and ensure all participants have left the building by 15 minutes after the class/workshop has ended

· Take responsibility for themselves and their guests and carry out a risk assessment for their activity

· Ensure that they treat staff and other visitor/studio users with due care and respect at all times

Hire Charges, Deposit and Cancellation Policy

The total amount payable under this agreement is stated on purchase of an appointment and on your invoice.

For block bookings or regular weekly sessions, a 50% deposit is required on return of a signed agreement. Deposits are non-returnable, and it is not possible for us to refund your deposit in the event of a booking cancelation.

An invoice will be raised for the remaining hire charge and payment of any outstanding balance is required within 30 days of the invoice date.

Cancellation by The Hirer must be confirmed 7 days prior to the hire taking place. If studio space booked under this contract is unused and cancellation has not been confirmed in advance, the fee will be charged in full. You may change your booking (subject to studio availability) up to 3 days before the start of the booking

Hirer Obligations

On approving this agreement, the Hirer agrees:

To adhere to the 2FD Centre for Movement general principles

To arrive and depart the studio within the allotted time stated on the Booking Form. 2FD will charge extra costs if the Hirer goes over their allotted time.

To take responsibility for themselves and their guests and carry out a risk assessment for their activity.

Not to bring electrical equipment into the 2FD studios, unless it has a current electrical PAT certificate.

Not to undertake filming or photography within the 2FD studio or meeting rooms without prior discussion. Please refer to studio guidelines for our photography and filming and social media policy

That any damage caused to the 2FD studio, communal areas, dance floor, its contents by the Hirer, or any individuals or groups attending the Hire, is the full responsibility of The Hirer. The cost of repair or replacement will be charged to the Hirer in full. The cost of any loss of business incurred due to the damage will also be charged to The Hirer in full.

Catering and Hospitality
Free tea and coffee is provided to those using the studio spaces along with access to the company’s kitchenette. Any further catering or hospitality must be discussed with the 2FD team in advance.

Technical and Audio-visual Requirements
Studio One and Two are equipped with a music system. Any other technical or audio-visual requests must be made directly with 2FD.

Marketing Material
Any marketing material created by the Hirer in relation to this hire and which will use 2FD’s name, logo or Centre for Movement must be approved by 2FD prior to distribution/publication. If unsure, seek approval from 2FD team.

Smoking
The Centre for Movement is by law a No Smoking/Vaping building. If a fire alarm is triggered due to individuals not complying with the smoking/vaping policy, all costs incurred by the activation will be charged in full to The Hirer.

Access
Access for hires includes studio, changing room and kitchen access unless otherwise agreed in writing.

Cancellation by 2FD
2FD reserves the right to cancel the booking in the event that:

·      The 2FD studio, is closed due to fire, dispute with employees, altercation, decoration, by order of any public authority or as a result of any circumstance beyond the reasonable control of 2FD.

·      The Hirer becomes insolvent or enters into liquidation, administration or receivership.

·      The Hirer is more than 30 days in arrears with payment to 2FD
The Hirer fails to abide by the terms of this agreement.

·      It might prejudice the reputation of 2FD
In such an event, 2FDs only liability to the Hirer shall be the refund of any deposit made in connection with the cancelled booking.

Liability of 2FD
2FD accept no responsibility for loss or damage to any property of The Hirer or its guests other than that which may have been caused as a direct result of any negligent or fraudulent act or omission on the part of 2FD.

Safeguarding of Children and Vulnerable Adults
For activities involving children and young people or vulnerable adults, the Hirer is responsible for following good safeguarding practice, including ensuring the relevant DBS checks are in place.

We require Hirers to:

·      Carry out a risk assessment that includes consideration of safeguarding and safe dance practice, particularly when working with a mixed age/ability group. This must be provided to 2FD on request.

·      Abide by our rules for use of changing rooms. If we have a mix of studio uses covering adults and young people, we will designate the appropriate segregated changing facilities.

·      Take full responsibility for any children, young people and vulnerable adults engaging in their activity, including taking a register of participants, and making sure that medical information and emergency contacts are collected and easily accessible during the Hire.

·      Comply with local authority guidelines regarding safeguarding of children. It is the Hirer’s responsibility for providing their own chaperones and any licenses required for children and young people who will be performing.

Photography & Filming
Photography and/or filming in our studios for public distribution (including social media) must not contain swearing or inappropriate language, sexual content, or references to violence – this includes ensuring appropriate music, performance and clothing.

You must ensure that all participants consent and gain signed permission if necessary.

For those over 18 years old photography and/or filming is permitted only when you seek verbal permission of all participants. Signage for the studios can be provided to make clear that photography or filming will be taking place. For under 18s, see below.

Photography and/or filming of young people (under 18 years old) is only permitted with signed permission of their parents/legal guardians. 2FD can provide you with an example release form.

All children/young adults should be appropriately dressed in any photographs or film, the content of which must be appropriate to the age of the participants.

Particular care must be taken when it is known that a child/young person is vulnerable (e.g. subject to child protection) or with vulnerable adults

Social Media
We would love to see what is happening in the studios. Please tag any social media content with #2FDhire @2faceddance. If suitable, we would be happy to share your content for our audiences to enjoy.

Health and Safety
The Hirer must have current public liability insurance.
It is the responsibility of The Hirer to carry out their own risk assessment.

It is the responsibility of The Hirer to provide their own First Aider. If an accident were to occur in the studio The Hirer must complete an accident report and notification of the accident must be given to a 2FD staff member as soon as possible. First aid equipment is available if needed.

It is the responsibility of The Hirer to keep a register of people attending their activity/event, for use in the case of evacuation. The Fire Evacuation plan and hi vis jackets will be shown to you in your induction.