PRIVACY POLICY - for Donors and Audience
2Faced Dance Company is committed to protecting your personal information and being transparent about what information we hold about you. The purpose of this policy is to explain how we collect and use the information we collect from you. We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
What information we may collect about you
How we may use that information
In what situations we may disclose your details to third parties
Information about how we keep your personal information secure, how we maintain it and your rights to be able to access it.
Information Collection
We will only collect information when you interact with us. We collect various types of information and in a number of ways:
Information you give us, for example, when you subscribe to our mailing list via the website, or make a donation directly to us or through one of our donation platforms. We will store information you give us including your name, email address, postal address, telephone number. We will also store a record of your donations.
Information about your interactions with us, for example how you interact with content on our website. We keep records of emails we sent you and we also keep a record of which emails you have opened and which links you have clicked on.
On occasion, and only when there is a clear reason for doing so, we may collect additional data which will be anonymised and would not be linked back to a specific individual. This could include sensitive personal data, recognised under Data Protection law as information about health, race, religious beliefs and political opinions. We may request this information as part of data gathering for surveys.
When you attend events, we may take photographs of the audience group which may include identifiable individuals. These photographs could be used for several different purposes, including marketing, reporting and archiving. We will always give notice of photography at our events, our photographers will be clearly identifiable, and we will provide details to enable you to opt out of any photography. Photographs will not be linked to individuals by name without prior consent.
Why we process your data
As a donor or audience member, we only collect information that we need to carry out our business. We need personal details from you in order to fulfil our obligations to you. This includes providing you with information about the organisation, and your interaction with us on projects, at regular classes and may also extend to understanding how best to support you as our audience or supporter.
Legal basis
The basis under which we process any data could be one of three ways, there are examples of each below:
Contract Basis - We may need to process your data because you have signed up for a project. This processing could include contacting you with details of a session or paying a bursary or reimbursement.
Legitimate Interest - In certain situations we collect and process your personal data for purposes that are in our legitimate organisational interests. We will only do this if there is no overriding prejudice to you by using your personal information in this way. We may also add you to our mailing list, with your consent, to keep you informed about the work of 2Faced Dance.
Consent - We will ask for your consent to use data if it does not fall into either of the categories above. If at any time you change your mind and wish to withdraw consent for the use of your information, you can do this by contacting us.
Marketing
We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you, such as your name and email address, as well as any preferences you may have told us about. We use our legitimate organisational interest as the legal basis for communications by email. We will provide you with an option to unsubscribe in every email that we send to you, or you can alternatively use the contact details at the end of this policy.
Security & Controlling your personal information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We will only keep your personal data for as long as it is relevant to us.
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at manager@2faceddance.co.uk
Rights to your personal information
You may request details of personal information which we hold about you. If you would like a copy of the information held on you please email us at manager@2faceddance.co.uk or write to us at:
2Faced Dance Company, Centre for Movement, The Old Court, Gaol Street, Hereford HR1 2HU.